In the UK, employees take an average of 5.8 days sick a year?

In Germany, this number is almost twice as high at 10.6 days a year?

The most common day for employee absence is Monday and the least common is Friday?

If you keep these figures in mind, managing and tracking employee vacation requests and absences is a crucial part of running a business successfully. Time is precious and valuable. If it is not managed correctly, companies not only face confusion and frustration among employees but will also lose money. It is therefore important to implement accurate processes. This will keep employees happy and the business running smoothly.

Find out about 5 problems that effective absence management can solve – not only saving you money but improving the efficiency of your business.

• Depreciation of Good Employees

No recorded reasons for an employee’s absence can easily lead to false impressions caused by a lack of communication: Is a child sick and the parent has to stay home? Has a tragedy occurred? Has the employee taken their well-deserved vacation or is the employee sick?

This differentiation of the reasons can help to analyze the collected data and not write off an excellent employee for an unavoidable and unspecified tragedy. Also, the options for reasons of absence provide an excellent basis for follow-up meetings, appraisals or personnel planning forecasts in case of noticeable absence patterns.

• No Overview of Personnel Capacity

If no absence management software is available and all absences due to illness, leave requests and other absences are stored in a table, this can cause delays in the communication chain from the employee to the HR department and the responsible manager.

This delay can mean that management is unable to respond to productivity problems or stress within departments because they cannot track immediate staff levels. Therefore, absence management software can improve communication and transparency within the company and thus prevent these bottlenecks.

• Employees are Unsure about Absence Arrangements and their Absence Status

Have you ever asked your employees to tell you the absence regulations of your company? Or the extent of the vacation already taken? If you find that employees cannot find this information, it is time to change the process. Empower your employees to manage and track their absences.

By giving them access, they easily can manage their absences, submit absence requests, see how many days of leave they have taken, requested and planned. Managers on the other side can easily track their team members’ absences and allocate resources accordingly – not to mention freeing up your HR department!

• Unclear Communication of Company Rules and Regulations

Can I take Christmas off? Is Monday a holiday? These questions are perhaps just a few of the many that your HR department is regularly asked. Absence management can solve this problem: a simple implementation of company rules that are displayed in the calendar function. If the employee wants to take a holiday on one of these days, they will receive a notification.

• Overflow of the HR department’s E-mail Account with Absence Notifications and Leave Requests

Keeping track of all absence requests and notifications can be a resource-intensive task and challenge – not to mention updating spreadsheets and monitoring absence allowances!

Absence management increases productivity, efficiency and workflow by replacing these e-mails with easy-to-use, automated, accurate and fast software. This allows your company to relocate newly gained resources.

Do you see any of these problems happening in your company? Then we invite you to learn more about our NOVATIVE Absence Management module or request a demo.

We are happy to support you with the success of your business!

The post 5 Problems You Can Avoid With Absence Management appeared first on Novative.

The feat of a company boils down to its ability to mobilise its employees, which is why human resources are active about absenteeism. Absenteeism is a phenomenon that is designated collective given the number of employees who are absent, and behaviour contrary to social expectations, it expresses a moral opinion as well as a value judgment.
Absenteeism is seen as negative since it corresponds to an absence that is either unauthorised (non-compliance with contractual commitments), or an authorised absence, but which has harmful consequences for the performance of the company. This is how you have to distinguish between two situations, sick leave and training leave, the first one delays the activity, while the second is an investment to improve the company’s performance.

When Absenteeism is Related to the Work Environment

Employees may be absent for health issues whether physical or psychological, but when working conditions are not right, it causes significant disinterestedness.
Other factors may be the management style, the lack of transparency, the lack of communication of the strategic vision of the company in the short or long term, or the lack of clear and precise objectives. The repeated absence can have consequences such as a tendency to demotivate, an overload as well as a decrease in the quality of work for the present, without forgetting the desocialization and put away from the absent employees. It is reflected in the level of continuity and organisation of work since the absentees are not always replaced, which forces the present to change their schedules and the cadence thus inheriting an extra workload and fatigue. In another perspective, this prevents the presents from working on other functions. The time spent redoing schedules is lost for other tasks that are beneficial to the company, for example, the mobilisation and animation of staff, the search for a new strategy to improve the organisation. The managerial approach is to look for the real causes to translate them into solutions to set up the necessary support actions.

Renovate the Way of Working

When a common factor is identified, this requires a reorientation of the company and an improvement of the overall conditions.Reducing the absence rate requires managers to set up an HR system that will empower each employee. Which can be done in the first place by studying the requirements and expectations of employees, and then identify the causes of absences. Secondly, to create a secure and robust environment, fair and appropriate remuneration, and respect for their administrative rights.

Nova Smart HR Solution

Nova Smart for Presence Management and Pointing is a 100% web solution used from a browser. This module ensures transparent management of absences in real time within the company and keeps all the history. Whether the absence is due to vacation, sickness, accident or mission, absences are entered with all the required information.

Learn more

• Editors note this post was written by NOVATIVE’s newest marketing team member Ikram Elkouay

The post Advent Calendar Window 19: Absenteeism and the Workplace appeared first on Novative.

Employee absence management comparison with Excel / NOVA Smart

Excel

• Offers lots of possibilities for layout, form, tables, columns etc.
• Allows you to add as much data as you want on the same page.
• Source of many errors and unreliability as data is entered manually and anyone can access it.
• The loss in global visibility when a lot of data is embedded in it.
• Search for complicated information. With each new data, you need to redo a sheet, so the data is increasingly difficult to find later.
• Execution and tracking of administrative tasks by Excel take a lot of time.
• Difficulty performing data reports.
• No real-time access
• The authorisation of holidays is a manual process, prone to mistakes
• Absences are harder to keep track of and record precisely what reason

NOVA Smart

• Access anytime, anywhere from an online platform or smartphone.
• Managers validate absences from a workflow menu.
• Save time and increase efficiency. NOVA Smart automates a variety of processes. Saving time, which helps improve the efficiency of your offices.
• You and your managers will have access to real-time analytics. Monitor absence trends and stats, you will be able to see at a glance what is going on with your employee’s absences.
• NOVA Smart will help you enforce your absence policy. This will avoid any misunderstandings or conflicts.
  With accurate reporting, your staff is held accountable for their absences, and this will highlight any absenteeism which may need to be addressed.
• Cutting down on the payroll is one of the most significant benefits. Using an absence tracking system will ensure no overpayments will happen, stop unnecessary overtime and create an efficient schedule.

NOVA Smart absence management is perfect for any size company and any industry. The software is simple to implement and easy to use, so it will not be daunting for employees. The benefits are a more effective and efficient absence management system saving you time and money.

Learn more

The post Advent Calendar Window 17: How to Manage Employee Absences appeared first on Novative.